Katie zoom 2

-Sharing your screen or content To share your screen or content: Click Share Screen from your meeting controls. Select one of these screen share options: Basic: Share your entire desktop, specific application window, or whiteboard. ------------How To Set Up A Zoom Meeting Here’s a step-by-step guide to set up a Zoom meeting easily: 1. For Desktop A. Starting A Zoom Meeting Step 1: Log in to your Zoom account. Step 2: Hover your cursor over the “HOST A MEETING” button at the top-right corner of the screen, and select one of the following options: With Video On With Video Off Screen Share Only Step 3: The website will redirect you to the Zoom app and start a meeting. Here, you can edit meeting settings or copy the “Invitation URL” that you send to the attendees. Note: You can also start a meeting quickly through the desktop app by following the instructions we listed for mobile devices later on. B. Adding Participants Step 1: Start a new meeting on the Zoom desktop app.Step 2: In the new meeting screen, click on the “Invite” button in the toolbar at the bottom. Step 3: Here, Zoom will give you the options to either Copy URL or Copy Invitation. You can send these to participants via text, email or instant messaging. -----------------------------------How To Schedule Meetings With a busy schedule, you can easily forget about appointments or upcoming meetings. Luckily, Zoom lets you schedule meetings in advance to avoid this! You can schedule a meeting by setting: Its date and time Meeting ID Whether it requires a password to join or not And more! Here’s a step-by-step guide to schedule meetings in Zoom easily: A. For Desktop Step 1: To schedule a meeting, head to the Zoom app and click on the blue “Schedule” button (looks like a calendar icon). Step 2: Enter meeting details in the Schedule Meeting pop up window that appears. You can set its date and time, privacy and access settings. You can also select your preferred calendar (between iCal, Google Calendar or others) to schedule the event in your calendar. Quick Tip: Setting a meeting password can help avoid Zoombombing, which happens when someone who hasn’t been invited to the meeting joins and disrupts it. Step 3: Once you’ve adjusted preferences, click on the “Schedule” button at the bottom right of the screen. ------------------------------- E. How To Record Zoom Meetings Recording a meeting lets you easily use it as a reference to document everything that was discussed. This is especially important for remote teams who use Zoom video conferencing as their key mode of communication. Zoom allows you to record meetings easily and save it either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily. Here’s how to record Zoom meetings: A. For Desktop Step 1: Start a meeting. Step 2: In the Zoom toolbar, click on the “Record” icon Step 3: Choose between “Record on this Computer” or “Record to the Cloud.” This starts the recording. Step 4: Click on “Pause/Stop Recording” to stop recording the meeting. Alternatively, you can also end a meeting to stop recording it. Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want! -------------------------------------------------- Zoom Rooms Zoom Rooms are essentially virtual conference rooms where only particular members have access. You can use these rooms for various purposes such as: Video conferencing Audio conferencing Screen sharing Zoom Rooms offer various features, such as: One-touch sharing and conferencing. Use up to 12 whiteboards at a time. Digital signage/display around an office. This usually requires additional hardware (multiple webcams, connectors, monitors, etc.) as well as conference room design considerations. Like Zoom Phone, Zoom Rooms aren’t available in the standard pricing plans but must be purchased additionally at $49/room per month. Zoom Pricing Zoom offers four different pricing plans to suit your specific needs: Basic: Free – Host up to 100 participants + unlimited one-on-one meetings + video conferencing + screen sharing + local recording + scheduling via Chrome extensions. Pro: $14.99/month per host – Includes all “Basic” features + usage reports + 1 GB cloud storage. Business: $19.99/month per host – Includes all “Pro” features + supports up to 300 participants + admin dashboard. Enterprise: $19.99/month per host – Includes all “Business” features + supports up to 500 participants + unlimited cloud storage. 3 Bonus Tips For Effective Zoom Video Conferencing Most in-office teams might not be used to video conferencing and coping with the additional challenges it poses. To make your experience more comfortable, here are three tips that can help team members conduct seamless Zoom meetings and calls: Tip #1: Always Mute Your Microphone Unless Speaking Make sure to mute your microphone when you’re not speaking. This eliminates any background noise or interference in the audio. To mute your microphone, use the microphone button at the bottom left of the Zoom toolbar that appears in the meeting screen. Alternatively, you can set your Zoom meeting preferences to mute your microphone at the start of every meeting automatically. To unmute yourself, use the microphone button or hold your spacebar for as long as you’re speaking. This basic rule allows group meetings or conversations to run smoothly! For more efficient background noise elimination, use noise cancellation tools like Krisp to elevate your audio quality to the next level. Tip #2: Inform Participants Before Recording The Meeting Before you record any audio or video conference, make sure that all meeting participants: Are aware that they are being recorded. Have permitted you to record them. You could even take this permission in writing or record it at the start of the meeting. Why? Not only does this maintain common courtesy, but it may be required by consent laws and regulations in many companies and regions. Tip #3: Ensure Everything Is Working Correctly Before Starting A Meeting It’s extremely common for video conferences to be delayed or get interrupted due to technical snags. To ensure that this doesn’t happen, turn on your device and check if Zoom’s working correctly at least 10-15 minutes before every meeting. And if something’s going wrong, alert your meeting host at the earliest (if you’re the host – inform your participants of the same). While conducting a check before every meeting may feel tiring, it’s far better than being embarrassed or annoyed when something goes wrong during your Zoom meeting! Conclusion Most in-office teams have struggled to communicate effectively during the Coronavirus quarantine. However, using the right video conferencing tool like Zoom can help you bridge most of the gaps well. Just follow the instructions in this Zoom guide and you’re all set to host your own video calls to discuss projects, review team performance and engage in virtual team-building activities! And if Zoom isn’t the right tool for you, you can also check out other video conferencing tools, like Google Meet (formerly called Hangouts) and Microsoft’s Skype or Teams.